Forms

Next Gen 101

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Registrar Forms

Grad Forms Index (Alphabetical)


Please submit this form in the semester prior to graduation at the latest. Doctoral students advance to candidacy when they have completed their comprehensive examinations. Master’s students advance to candidacy after completing nine (9) credits in their program, and received approval of their graduate study plan and, if applicable, received approval of a provisional thesis/project topic.
Preview Advancement to Candidacy form as PDF
Please complete this form at least once a year during each year of study. The form should report the decisions made during the meeting of the student and committee, and be accompanied by a narrative statement authored by the student. The form must be submitted to the graduate school annually by March 15th for students to remain in good academic standing. Although we recommend submitting an AAPR within the first year of your program, we recognize that you may not be able to assemble a committees and meeting prior to the March 15th deadline. Therefore, an AAPR is not required by March 15th of your first program year, but we do expect to see an AAPR after your first committee meeting. If you are unable to meet these deadlines, please request an extension .
The Office of Admissions lists the requirements for admission to our graduate programs. Applications for admission can be filed through the application portal.
Student services provides information about resident and non-resident tuition, the process of applying for residency, and the online application.
Please use this form to initially appoint the members of your advisory committee before the end of the second semester in your graduate program.  Thereafter, use this form to record any changes in your committee membership. Committee members that are resigning from the committee should be recorded (and sign the form). The department/program chair can sign for resigning members if they are not available to sign.
Please submit this form after your defense when you’ve completed the edits required by your committee. Dissertation and theses require the approval for the advisory committee, department chair, dean, and graduate school. The form certifies that your final post-defense copy of your thesis, dissertation, or project is complete, approved, and ready for publication to ProQuest, the national archive, and ScholarWorks@UA, the university archive.
Preview Approval of Dissertation/Thesis/Project form as PDF.
Please use this form to:
  • Add a certificate or licensure to your current degree program;
  • Change your major to another program within the same department;
  • Change your degree type (Ph.D. to Master’s, Master's to PhD);
  • Change your degree option (e.g. completion by Project instead of by Thesis, completion by Coursework instead of Project);
  • Add a degree within the same department to your current program (e.g. continue from a Master’s into a Ph.D).
Preview CHANGE or ADD Graduate Degree, Major, or Certificate form as PDF.
Clinical-Community Psychology Dissertation Approval Form (PDF)
Students in the clinical-community psychology program should submit this form when they have completed their dissertation.
Please complete this form before you submit your thesis or dissertation to the graduate school.
Please submit your dissertation or thesis to ProQuest, which serves as a national archive. The deadline for submission is April 7th in spring semester, August 1st in summer semester, and November 28th in fall semester. You can also submit through the “Ready to Graduate” page.
Graduate Student Employee Workload Exemption Request (PDF)
Please complete this form if you are a Graduate Student Teaching Assistant or Research Assistant and plan to work in excess of 20 hours per week (i.e., 40 hours per pay period). International students with temporary student visas (F-1 or J-1) are only permitted to work 20 hours per week while classes are in session, and are not eligible for a workload exemption.
If you have a Research or Teaching Assistantship, or a Fellowship that includes insurance, please complete this form by the Fee Payment deadline each semester. We are unable to enroll you in a health insurance until this form has been submitted with the correct information.
Please complete this form if you would like to substitute courses, change project credits to thesis credits (and vice versa), extend the time limit of your degree, and any other departures from program or catalog requirements. ***Petitions will no longer be required for 600-to-600 level course substitutions, provided that the substitution is clearly indicated and approved on the student's Advancement to Candidacy form.
Preview Graduate Student Petition form as PDF.
Please submit this form by the end of your second semester. Courses on this form should meet the degree requirements in the catalog. Please include any planned course substitutions.
Preview Graduate Study Plan form as PDF
Payment memos are required for all non-contract related funding (fellowships, scholarships, awards, departmental, etc.). Payment memos can also be used as supplemental to contract-based funding (TA, RA, EA). The memo should be submitted as soon as the payment is established and at least two weeks prior to the semester fee payment deadline.
Human Subjects/Animal Care/Biosafety
Students whose research includes working with human participants, animal subjects, biological agents, should complete the requirements mandated by the Office of Research Integrity (ORI). Please visit the ORI website and complete the necessary processes and forms.
Interdisciplinary Master’s or Ph.D. students formally establish the title of the program that will be printed on their transcripts and diploma. Note that all Degree Titles will end with ": Interdisciplinary Studies" for Master's students, and ": Interdisciplinary Program" for PhD students. Please complete this form prior to submission of your graduation application.
Preview Interdisciplinary Degree Title form as PDF.
Language or Research Tool Requirement Report (Master’s) (PDF)
Required for certain Master’s programs with language/research tool requirements.
Languages and/or Research Tools Requirement Report (Ph.D.) (PDF)
Required for certain Doctoral programs with language/research tool requirements.
This form is required. You may choose to attend the Gold Ceremony (PhD Hooding), the main commencement ceremony, both, or neither. Regardless of your attendance, this form must be completed, as the information provided will be used for official graduation booklets and, if applicable, to deliver your PhD gifts.
Please submit your post-defense project for publication to the graduate school. The submission process differs from that of dissertations and theses. The deadline for submission is April 24th in spring semester, August 10th in summer semester, and November 28th in fall semester. You can also submit through the “Ready to Graduate” page.
Graduate dissertation, thesis and project defenses must be open to the public, and announced publicly to the university and wider community. Please complete this form at least two weeks before your defense.

Please upload a flyer with your submission that can be posted both online and on campus.

Flyer Requirements: Defense Title, Type of Defense (e.g. M.S. Thesis, M.A. Project, Ph.D. Dissertation, etc), Presenter, Major, Advisor, Time, Day, Date, Location and point of contact (phone and/or email).
Students who have not met minimum enrollment requirements (i.e., six (6) credits per academic year) are required to be reinstated in their program. You can reinstate if it has been less than two years since your last enrollment in a UAF 400- or 600-level course. If it has been more than two years since your last enrollment, please reapply for admission.
Preview Reinstatement of Graduate Student Status as PDF
This form is required for students in programs with written and oral comprehensive exams. Please complete this form when you finish each exam. Students whose exams are combined with their defense submit BOTH this form and the Report on Dissertation/Thesis/Project defense. Doctoral students should contact the graduate school to arrange an outside examiner to attend their oral comprehensive exams (see Request for Outside Examiner).
Preview Report on Comprehensive Exam form as PDF
Please complete this form after your defense examination. If your defense is combined with your comprehensive exam, you must complete both this form AND the Report on Comprehensive Exam.
Preview Report on Dissertation/Thesis/Project Defense form as PDF
An outside examiner is only required for the doctoral oral comprehensive examination and the doctoral dissertation defense examination. Ph.D. students should submit his form at least two weeks before the date of their oral comprehensive exam/dissertation defense exam. The outside examiner evaluates the examination process and ensures that it is unbiased, that the student is treated fairly, and that the examination has sufficient academic rigor for the award of the doctoral degree.
SED is an annual census conducted since 1957 of all individuals receiving a research doctorate from an accredited U.S. institution in a given academic year. The SED collects information on the doctoral recipient's educational history, demographic characteristics, and postgraduation plans. Results are used to assess characteristics of the doctoral population and trends in doctoral education and degrees.
Please complete this form if you need to temporarily suspend studies while earning a graduate degree. Completion of this form will ensure that you stay in good standing if you are not able to complete six (6) credits per academic year. If you do not obtain a leave of absence and do not meet registration requirements you will have to be reinstated before resuming your program. Students who have not been enrolled in graduate level coursework for 2 years will need to re-apply to their program. Students should be in good standing per the UAF Catalog in order for their Leave of Absence request to be approved. Please note: A graduate student cannot take a leave of absence in their first semester. Please reach out to uaf-grad-admissions@alaska.edu to postpone your acceptance.
The application to graduate is located in UAOnline. Click the link above to login to your UAOnline account. Then click "UAF Application to Graduate" under Additional Links located below your photo in your Student Profile. The deadline for submission is October 15th for fall graduation, February 15th for spring graduation, and July 15th for summer graduation.